Program and Administrative Assistant

SHADOW Lake Nature Preserve
Career Opportunity
Position Title: Program and Administrative Associate
 
The Program and Administrative Associate will play a key role in supporting the Executive Director and program staff by handling administrative tasks and overseeing Salesforce administration. The role also assists with environmental education programming during onsite Field Experiences and community events. Additional projects may be assigned as needed. The ideal candidate is reliable, highly organized, and possesses the maturity to collaborate across multiple programs. This individual should excel in both team environments and independent work. This role offers the chance to contribute to environmental programs while leveraging your organizational and management skills. This is a full-time, salaried position.
 
Primary Roles & Responsibilities: 
 
Other duties may include: 
 
 
Minimum Qualifications:
Associate's degree or equivalent experience in office management.
Excellent verbal and written communication skills
Proven ability to manage time effectively
Capable of working independently and collaboratively within a team
Skilled in Microsoft Office Suite
 
Sought-after attributes:
 
Salary:
Salary: $40,000-$43,000.00
Benefits: 
health insurance, paid time off and sick pay
Hours: 8:45am-5pm, Tuesday-Saturday. SHADOW offices are closed on Sunday and Monday.
Location: SHADOW Lake Nature Preserve 21656 184th Ave SE Renton WA 98058. 
 
 
To Apply:
 
Please send a cover letter, resume, and three professional references in a single PDF to: 
Erica@shadowhabitat.org Erica Slotkin, Executive Director 
 
Final applicants will need to pass a criminal background check.
 
Applications will be accepted until the position is filled. Applications will be reviewed upon receipt. 
 
SHADOW is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. SHADOW makes hiring decisions based solely on qualifications, merit, and business needs at the time.
 
Shadow Lake Nature Preserve acknowledges that we operate on the traditional lands of the Coast Salish Peoples; we are grateful for their continued stewardship and will endeavor to care for the land with respect of Indigenous culture.

• Provide program and administrative support to the Executive Director and staff.
• Manage Salesforce administration. Seeks methods to streamline processes.
• Ensure accurate data collection of program participation and volunteer hours
• Coordinate with program leads to ensure timely and accurate grant report submissions.
• Maintain an organized and precise schedule for all organizational reporting requirements.
• Assist with environmental education programming during onsite Field Experiences and community events.
• Assist with other projects as needed, including occasional restoration work or volunteer coordination, and providing executive assistance.
• Assist with social media postings and website updates

• Assist with administrative volunteers. 
• Assist with fundraising and donor management. 
• Prepare acknowledgment letters and planned giving mailings. 
• Provide general office support and maintain an organized workspace. 
• Maintain and organize office files, including both digital and paper documents. 
• Assist with occasional events and community outreach activities. 

• Education:

• Communication Skills:

• Time Management:

• Team Dynamics:

• Technical Proficiency:

• Salesforce proficiency
• Website administration with platforms such as WordPress
• Passion for environmental stewardship